Name: The name of the society is Prince George Aeromodelers hereinafter called the Club.
Purpose of the Club:
- To afford Club members the enjoyment and recreation of building and flying model aircraft.
- To promote Aeromodeling in all its forms.
- To provide and maintain a flying site for the use of Club members and their guests.
- To support and promote aeromodeling in the in the community; in particular with youth.
Dissolution: Upon dissolution of the Club and after payment of all debts and liabilities, the remaining Club property shall be sold and the proceeds donated to a charity in Prince George, BC to be determined by the executive at the time. This provision may be altered by a Special Resolution at a General Meeting.
Bylaws: The definitions in the Society Act of the Province of British Columbia on the date these Bylaws become effective apply to these Bylaws.
1.1 Club members shall be persons engaged in or interested in aeromodeling.
1.2 Club members shall be members of MAAC (Model Aeronautics Association of Canada).
1.3 There are 3 types of members; junior, Open and Senior.
– A junior is 18 years of age or younger,
– An Open member is from 19 to 64 years of age, and
– A Senior is 65 years of age or older.
1.4 A person shall cease to be a member of the Club:
1.4.1 upon delivering or mailing his resignation in writing to the Treasurer,
1.4.2 on his death,
1.4.3 on being expelled, and
1.4.4 on not having been a member in good standing for 60 consecutive days.
1.5 Any member who resigns, withdraws or is expelled from the Club shall forthwith forfeit all right, claim and interest arising from or associated with membership in the Club.
1.6 Each member shall give his or her address to the Treasurer, and notify the Treasurer of any change.
1.7 A member may be expelled by a Special Resolution of the members passed at a General Meeting.
1.7.1 The person who is the subject of an expulsion resolution shall be given an opportunity to be heard at the General Meeting before the resolution is put to a vote.
1.8 Club privileges may be suspended by consent of 2 members of the Board of Directors for members who act contrary to the rules and bylaws of the Club.
1.8.1 The notice of suspension must be written and must include a brief statement of the reasons for the suspension.
1.8.2 The term of suspensions shall be until the next General Meeting at which time the person who is the subject of the suspension shall be expelled in accordance with paragraph 1.7 or be reinstated.
2.0 Club Meetings:
2.1 General Meetings of the Club shall be held monthly from October until June at times and dates set by the Board of Directors.
2.2 Every General Meeting other than the Annual General Meeting is an extraordinary General Meeting.
2.3 The Annual General Meeting and election of the Board of Directors shall be held during or around the month of February each year. The exact date and time shall be set by the Board of Directors.
2.3.1 A notice of the Annual General Meeting shall be given to all members no less than 3 days in advance of the meeting.
2.3.2 The accidental omission to give notice of a meeting to, or the non receipt of a notice by any of the members entitled to receive notice, does not invalidate proceedings at that meeting.
3.0 Proceedings at Meetings:
3.1 No business other than termination of the meeting shall be conducted when a quorum is not present. One fifth (1/5) or 9 voting members in good standing, (whichever is less) are required to form a quorum. If a quorum is not present the meeting may be convened if enough persons arrive within one hour of the start time of the meeting.
3.2 The President, the Past President, or in the absence of both, one of the other Directors present, shall preside as the chairperson of a meeting. If none of the Directors are present or are unwilling to act as chairperson the members present shall choose one of their number to act as chairperson.
3.3 If the Club Secretary is absent, the chairperson shall appoint another person to act as a Secretary at the meeting.
3.4 Any business may be conducted at a General Meeting except as outlined in Paragraphs 3.6 & 11.1.
3.5 Resolutions are defined as follows:
3.5.1 an Ordinary Resolution is passed by a simple majority of Club members in attendance, and
3.5.2 a Special Resolution is passed by a 2/3 majority of Club members in attendance.
3.6 The following business can only be conducted at the Annual General Meeting:
3.6.1 adoption or amendment of the Club bylaws,
3.6.2 adjustment of dues, and
3.6.3 election of the Board of Directors.
3.7 Every member in good standing present at a meeting is entitled to one vote.
3.8 Voting by proxy is not permitted.
3.9 Voting shall be by show of hands, except when the chairperson directs that a secret ballot be taken.
3.10 The chairperson at a meeting shall not vote except in the case of an equality of votes, at which time the chairperson shall cast the deciding vote.
4.1 The business and affairs of the Club shall be under the control and general direction of the Board of Directors.
4.2 The Board of Directors shall consist of 5 persons; President; Secretary, Treasurer, Past president and Safety Officer.
4.3 The Board of Directors shall be elected at the Annual General Meeting.
4.3.1 If an outgoing Club president is unwilling to serve as Past President, or if the incumbent Past President wishes to resign, then another club member may be elected to the Position.
4.4 Directors of the Club shall receive no remuneration.
4.5 If a vacancy occurs on the Board of Directors, the Board may appoint a member to fill the vacancy. Any such appointments must be ratified by Ordinary Resolution the next General Meeting.
4.6 The Club may by Special Resolution at a General Meeting, remove any Director before the expiration of their period in office, and may elect another member in their stead.
4.7 The Club may by General Resolution at a General Meeting, create and appoint Executive-Official Positions as needed. The Ex-Officials will typically undertake projects and tasks, which fall outside the direct responsibilities of the Board of Directors.
5.0 Signing Officers:
5.1 Signing Officers for cheques shall be:
5.1.2 Past President, and
5.2 Official Club documents other than cheques shall be signed by any one of the Signing Officers.
5.3 Cheques under $500, drawn on the Club account shall be signed by any one of the Signing officers. Cheques over this amount shall be double signed by any two of the Club signing officers.
6.0 Transfer of Bank Signing Authority
6.1 Transfer of bank signing authority to new Signing Officers shall be approved by two signing officers from the previous years Board of Directors:
6.1.1 whenever possible, the transfer approvers shall be the outgoing Signing Officer(s)
6.2 If the Signing Authority Transfer Approvers designated in paragraph 6.1, are unavailable or unwilling to transfer signing authority, the club membership can, by Special Resolution at a General Meeting, designate any club member to act as a Special Signing Authority Transfer Approver.
6.2.1 The Terms of Reference for a Special Signing Authority Transfer Approver shall be decided and approved by Special Resolution at a General Meeting and shall be recorded in the meeting minutes by the Club Secretary.
7.0 Duties of the Officers:
7.1 The President is the Chief Executive Officer of the Club and shall manage the other officers in the execution of their duties. The President shall:
7.1.1 act as chairperson at all meetings of the membership and/or Board of Directors, and
7.1.2 act as a Club signing officer.
7.2 The Treasurer is responsible for overseeing the Club financial requirements and activities. Duties include:
7.2.1 maintaining financial records,
7.2.2 prepare and oversee the annual budget,
7.2.3 issue notices of the Annual General Meeting,
7.2.4 maintain the register of members, and
7.2.5 act as a Club signing officer.
7.3 The Past President shall
7.3.1 carry out the duties of the president during his absence, and
7.3.2 act as a Club signing officer.
7.4 The Secretary shall:
7.4.1 conduct correspondence of the Club,
7.4.2 keep minutes of all meetings of the Club and Directors, and
7.4.3 have custody of all records and documents of the Club except those required to be kept by the Treasurer.
8.0 Fiscal Year:
8.1 The fiscal year of the Club shall end on the 31 st day of December each year.
9.0 Dues, Contracts, Expenditures and Borrowing:
9.1 The amount of annual membership dues shall be reviewed and adjusted by Ordinary Resolution at the Annual General Meeting of the Club. Club dues must be paid to the Club Treasurer by March 1 each year (February 29 in leap years).
9.2 Club dues must be paid to the Club Treasurer by March 1 each year (February 29 in leap years).
9.2.1 Club dues may be waived for meritorious or other special service to the club. Club dues to be waived shall be approved each year by Ordinary Resolution at a club meeting.
9.3 The annual budget shall be approved by Ordinary Resolution at a General Meeting.
Approval of the budget constitutes authority for Signing Officers to expend funds as outlined in the budget.
The maximum cost overrun for each budgeted item is 5%. Overruns above this amount shall be approved by Ordinary Resolution at a General Meeting.
The budget may include up to 15% of the total as an unspecified Discretionary Amount. The Discretionary Amount may be expended at the Treasurer’s discretion to cover reasonable miscellaneous expenses that are not itemized in the budget.
Any expenditures not covered in the budget (except as outlined in 9.3.3 above) must be approved by Ordinary Resolution at a General Meeting.
All books, accounts and records of the Club shall be open for inspection by any member of the Club at any reasonable time.
The accounts of the Club shall as soon as is practical after the end of each fiscal year, be examined for correctness by one or more Club members who shall be appointed by the Board of Directors.
The Directors may not borrow money to cover Club expenses.
10.1 All Club members shall follow the MAAC safety code at all times
10.2 Club members and their guests shall follow the field protocol at the Club field and at any other field at which they may be guests.
10.3 Field protocol for the Club field will be determined by field owner (host) and the Club membership.
10.4 Any two Club members can issue a temporary field suspension to individuals who violate safety code articles. Such temporary suspensions shall be reported to the Board of Directors who will decide whether to issue a written suspension as outlined in paragraph 1.8.
11.0 Amendments of Bylaws:
11.1 These bylaws may be amended by Special Resolution at the Annual General meeting.
12.1 The Club or it’s Directors shall not be responsible for any damages, injury or loss of property to any Club member, guests or visitors taken to the Club field.